The Advantages And Disadvantages Of PDF

Are you thinking of converting your word documents into PDF documents? If so, you need to read up on the advantages and disadvantages of PDF. Actually, PDF is short for Portable Document Format. As the name suggests, it’s a type of file format. Most of the books you can find online are distributed in this format. Creating a PDF file takes only a few clicks. Let’s know more about the advantages and disadvantages of this file format.

Advantages:

Securable

Are you worried about the important draft that you want to secure for sharing over the internet? If so, you can add watermarks, use passwords and encryption techniques. You can avail all these features by creating a PDF file. Based on the material that you want send through the Internet, you can choose the right security measures.

Compress Big Files

Suppose you have a large room with lots of cabinets. In each cabinet, you have hundreds of files that you need to organize and archive. Suppose you need to send the files to a clerk. How difficult will it be? Well, it will be a nightmare.

The PDF can make your life a lot easier. You can put all your documents on your computer hard drive. You can then edit or password protect these files to send over the Internet. You won’t have to deal with large files as the Portable Document Format allows you to compress large files.

Self-contained

Files stored as Portable Document Format are self-contained, which means the files are not dependent on the software, hardware or the operating system that were used to create the document. This means that the document can be transmitted between different computers and devices without any problem. The look and the feel of the document will remain intact. The source document can’t be altered unlike the word documents.

Disadvantages:

Harder To Edit

In a PDF document, it’s difficult to work with the information. Basically, files stored in this format can’t be edited so easily. On the other hand, Microsoft Word documents are a lot easier to edit. Actually, a PDF file is sort of an image of the document and editing it is close to impossible.

But there is a solution to this problem. You can convert the PDF document into a Word document. There are some websites out there that offer this service for free.

The Types Of PDFs

Creating a Portable Digital File involves a few clicks. While there are several types of PDF files, the method to create them are not very different from each other. There are two types of Portable Digital Files: scanned PDFs and native PDFs. The later is a file that is made from a file that has been processed electronically. On the other hand, the other format is created by scanning a document with the help of a scanner. So, these are the two most popular formats.

Long story short, if you are looking for a way to protect the look and increase the safety of your documents, make sure you check out the PDF format.

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